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Notice to Tenant

A general notice to tenant form for landlords and managers, covering entry, scheduled work, rule reminders and changes, with dates and a record of delivery.

Updated
  • notice of entry
  • landlords
  • tenants
  • property management
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About this document

A notice to tenant is a short written notice from a landlord or property manager about something that affects a tenant's unit. Common reasons are entry for repairs, a water or power shutoff, a reminder about a lease rule, or a change to fees. The notice gives the dates, what the tenant needs to do, and a record of how it was delivered.

Use a notice to tenant for routine matters with no penalty attached. For a lease violation the tenant must fix by a deadline, send a lease violation notice to tenant instead. Many states set a minimum notice before a landlord enters a unit, and a rent or fee change usually needs longer notice and may have to wait until the lease renews. Check your lease and your state's rules before you send it.

How to fill it in

  1. Pick the reason. Tick what the notice is about, then explain in two or three plain sentences what is happening and why. Use a separate notice for each unrelated matter.
  2. Give dates and access details. Enter the dates, the time window, how long the work should take, and who will be there and how the tenant can identify them. Check your state's minimum notice for entry.
  3. Say what the tenant should do. List any steps, such as clearing the area under the sink or securing pets, and how to ask for a different time. Give a name and a phone or email for questions.
  4. Deliver and record it. Deliver the notice by a method your lease and state allow, then fill in the record of delivery with the date, method and who delivered it. Keep a copy.
Notice to Tenant

Notice to Tenant

[Property management company or landlord name] · [Phone] · [Email]

To

[Tenant name(s)]

Property and unit

[Street address], Unit [number], [City, State ZIP]

Date of this notice

[Date]

Delivered by

[Hand delivery / first-class mail / email / posted on door]

This notice is about

  • Entry to your unit for repairs, maintenance, or an inspection

  • Scheduled work or a service interruption (water, power, gas, elevator, parking)

  • A reminder about a lease rule or building policy

  • A change to rent, fees, or lease terms

  • Other: [describe]

[Check the notice your lease and your state require before you send this. Many states set a minimum notice before a non-emergency entry. A change to rent, fees or lease terms usually needs longer notice, and during a fixed-term lease may need the tenant's agreement or wait until renewal. Delete this note before sending.]

Details

[In two or three plain sentences, say what is happening and why. For example: A plumber will replace the shut-off valve under your kitchen sink. The water to your unit will be off while the work is done.]

Date(s)

[Date, or first and last date]

Time window

[Start time] to [end time]

Expected to take

[Duration]

Who will be there

[Company or staff name, and how they can be identified]

What we need from you

  • [Clear the area under the kitchen sink by [date]]

  • [Secure pets during the time window]

  • [Let us know by [date] if this time does not work, and we will try to find another]

You do not need to be home for this visit. If you would like to be present, or have a question, contact [name] at [phone] or [email].

Record of delivery

For your records. Keep a copy of this notice and a note of how and when it was delivered.

Delivered on

Method

Delivered by

Notes

[Date and time]

[Method]

[Name]

[e.g., photo of posted notice taken]

[Name], [Title]

[Company name]

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Frequently asked questions

How much notice does a landlord have to give before entering?

It depends on the state. Many states set a minimum for non-emergency entry, commonly 24 or 48 hours, and others require only reasonable notice. Most allow entry without notice in an emergency. Check your state's landlord-tenant law and your lease, which can promise more notice than the state minimum.

Can a landlord change rent or fees during a lease?

Usually not during a fixed-term lease, unless the lease allows it or the tenant agrees. In a month-to-month tenancy, a landlord can usually change terms with written notice, and many states set a minimum notice period, sometimes longer for larger rent increases. Check your state and local rules, including any rent control.

How should a landlord deliver a notice to a tenant?

By a method your lease and state law allow, commonly hand delivery, first-class mail, or posting on the door together with mailing. Email may count only if the lease or the tenant agrees to it, and some notices must be on paper. Keep a copy and a dated record of delivery.

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