Notice of Lease Violation
[Landlord or management company name]
[Mailing address]
[Phone] | [Email]
[Date of this notice]
Delivered by [delivery method, e.g. hand delivery, first-class mail, certified mail or posting] to:
[Tenant's full name, and every other tenant on the lease]
[Rental property address and unit]
Dear [Tenant's name],
This notice is to let you know that you are not meeting a term of your lease dated [Lease date] for the property above. We want to resolve this and continue your tenancy. Please read this notice and take the steps below by the date given.
The lease term
Section [__] of your lease says:
"[Quote the lease clause exactly as written]"
What happened
[State the facts only: dates, times, what was seen or reported, and by whom. Leave out opinions and labels.]
[Date]: [What happened] ([Evidence, e.g. photo, written complaint, inspection note])
[Date]: [What happened] ([Evidence])
Earlier notices: [Dates of any earlier notices about the same issue, or "None"]
What you need to do
To correct this, please [Specific action, e.g. remove the second vehicle from the fire lane] no later than [Cure deadline: date and time].
[Give at least the time your lease and your state's law require. Some states set the cure period and the exact wording of a formal notice to cure. If you mean this letter to serve as that notice, use your state's required form and period instead.]
If the violation is not corrected
If the violation is not corrected by [Cure deadline], we may take further steps allowed by your lease and [State] law, which may include [e.g. the charge in Section __ of the lease, or a formal notice under the state statute that applies].
[List only steps your lease and state law allow.]
This notice does not end your tenancy and does not ask you to move out.
Questions, or if you disagree
If you believe this notice is wrong, or you need more time, please contact me by [Date] at [Phone or email]. If you need a change to a rule or policy because of a disability, you may ask for one, and I will consider it.
[If the issue involves an animal, a live-in aide or anything else that may relate to a disability, handle it as a possible accommodation request before treating it as a violation. If the tenant recently complained about repairs or contacted a housing agency, check your state's anti-retaliation rules before sending.]
Sincerely,
[Signature]
[Your name]
[Owner / Property manager], [Company]
Record of delivery
Delivered on [Date] at [Time] by [Method], by [Name of person who delivered it]. [Keep a copy of this notice and any proof of delivery, such as a mailing receipt or photo of the posted notice.]
[This template is a drafting aid, not legal advice. Notice rules vary by state and sometimes by city. Delete this note before sending.]