Construction Bid Proposal
[Company name] · License [number] · [Street address, city, state] · [Phone] · [Email]
Proposal number | [Number] |
|---|---|
Prepared for | [Client name, phone, email] |
Project | [Project name] |
Site address | [Address] |
Bid date | [Date] |
Price good until | [Date] |
Based on | Drawings [sheet numbers] dated [date], specifications dated [date], addenda [numbers, or none], and a site visit on [date] |
1. Scope of work
[Two or three sentences on what you will build. For example: Furnish all labor, materials, and equipment for the kitchen and two-bathroom remodel shown on the drawings, including demolition, framing changes, plumbing, electrical, cabinets, tile, and finishes.]
Attachments: [Scope of work dated (date), or none]. Work not described in this proposal or its attachments is not included.
2. Base bid
Part of the work | Amount |
|---|---|
[Demolition and site protection] | [$] |
[Framing and drywall] | [$] |
[Plumbing] | [$] |
[Electrical] | [$] |
[Cabinets, tile, and finishes] | [$] |
Total base bid | [$] |
The base bid is a fixed price for the work in section 1. Sales tax is [included / not included].
3. Alternates
Alternates are optional changes to the base bid. The client marks each one accepted or declined when signing.
No. | Description | Add or deduct | Accepted (client initials) |
|---|---|---|---|
1 | [Heated floors in both bathrooms] | [Add $] | Yes ____ No ____ |
2 | [Client supplies light fixtures] | [Deduct $] | Yes ____ No ____ |
4. Allowances
An allowance is an amount included in the base bid for an item the client has not chosen yet.
Item | Allowance | What it covers |
|---|---|---|
[Floor and wall tile] | [$ per sq ft] | [Material only; installation is in the base bid] |
[Plumbing fixtures] | [$] | [Faucets, sinks, toilets, and shower valves] |
[Light fixtures] | [$] | [Fixtures only] |
If the client's choices cost more or less than an allowance, the price changes by the difference[, plus (percent)% for overhead and profit on any increase]. Selections are due by [date] to keep the schedule.
5. Unit prices
Unit prices set the cost of added or removed quantities and of repairs to hidden conditions. That work is still approved by change order first.
Item | Unit | Price per unit |
|---|---|---|
[Replace damaged subfloor] | [sq ft] | [$] |
[Replace rotted framing] | [linear ft] | [$] |
[Added labor, per worker] | [hour] | [$] |
6. Included
[Building permit, permit fees, and inspections]
[Protection of floors and finishes outside the work area]
[Daily cleanup, dumpster, and debris removal]
[Final cleaning]
7. Not included
[Testing or removal of asbestos, lead paint, mold, or other hazardous materials]
[Repairs to hidden conditions; priced with the unit prices above by change order]
[Design, engineering, and survey fees]
[Utility company fees and service upgrades]
[Appliances, and installing items the client supplies]
[Painting or repairs outside the work area]
8. Assumptions and site conditions
Work is done on weekdays, [7 a.m. to 5 p.m.].
The client provides clear access to the work area and moves furniture and belongings before work starts.
Water and power are available on site at no charge.
Hidden conditions are conditions behind walls, under floors, or below ground that could not be seen at the site visit. If one is found, the contractor will stop that part of the work, show the client, and price the repair before going on.
[Add any other assumption your price depends on.]
9. Schedule
Work starts within [number] days after a signed contract, the deposit, and the permit are all in place. The work takes about [number] weeks. Dates can move for weather, material lead times, inspections, late selections, and changes.
10. Payment
Payment | When due | Amount |
|---|---|---|
Deposit | At contract signing | [$] |
[Progress payment 1] | [Rough-in inspections passed] | [$] |
[Progress payment 2] | [Cabinets and tile installed] | [$] |
Final payment | Completion and final walkthrough | [$] |
Invoices are due within [number] days. [Retainage, if the contract uses it: (percent)% of each progress payment is held until completion.]
Note: Many states limit deposits and progress payments on home improvement work. California, for example, caps the deposit at $1,000 or 10% of the price, whichever is less. Check your state's rule, then delete this note.
11. Changes and material prices
Any change to the work, price, or schedule is agreed in a signed change order before the changed work starts.
[Optional: If the supplier price of (lumber, steel, copper wire) rises more than (percent)% between the bid date and the purchase date, the increase is added to the price, with supplier invoices as proof.]
12. License and insurance
[Company name] holds contractor license [number] in [state]. The company carries general liability insurance of [$] per occurrence and workers' compensation insurance. Certificates of insurance are available on request.
13. Warranty
Workmanship is warranted for [one year] from completion. Manufacturer warranties pass to the client. The warranty does not cover normal wear, misuse, items the client supplies, or work by others.
Acceptance
Signing below accepts this proposal, with the alternates marked accepted, for a total price of [$]. [Company name] will then prepare a written contract with this price and these terms. Work starts after both parties sign the contract. This proposal expires if it is not signed by the "price good until" date.
Note: If the client signs at home, the FTC's Cooling-Off Rule generally gives the client three business days to cancel. Many states also require cancellation, lien, and license notices in home improvement contracts. Put those notices in the contract, then delete this note.
Client | [Company name] |
|---|---|
Signature: ______________________________ | Signature: ______________________________ |
Name: [Name] | Name and title: [Name, title] |
Date: [Date] | Date: [Date] |