Every procurement request template does the same two things: a blank requisition form, and an approval matrix keyed to dollar amount alone. None separates that tier from a category flag such as data access or a long auto-renewal term. Even the capitalized-asset flag has an external standard behind it: the IRS's de minimis safe harbor rule sets that line at $2,500 per item, independent of any internal tier. This pack checks every request against the tier and all three flags together, then logs the days each request spends with every approver it reaches.
On the worked example already in the sheets, Thackeray Instruments logged 20 procurement requests over a quarter. REQ-112, a $2,100 software renewal, sits under the $2,500 threshold that would clear it with the manager alone in a day. It still took four business days, because its contract auto-renews for 12 months, which adds a Corporate Counsel review regardless of price. REQ-108, a $9,600 purchase carrying the same two category flags, cleared with no added delay at all, because its specialist reviews finished inside the two days its dollar tier already needed.
Six of the 20 requests reached VP of Operations Diane Kowalczyk, and her stage alone carries a median of 3.5 business days against a 1-day median everywhere else in the chain. The cause is cadence, not caseload: she clears her procurement queue once a week rather than on demand. A purchase cleared here still needs a make-versus-buy call first. Once the PO is cut, the vendor relationship moves to a renewal calendar, or, for a competitively bid purchase, to the RFP evaluation that selected the vendor.
Procurement Request and Approval Template