Investor Reporting Obligations Template
Three documents and three sheets that extract every reporting deadline and every investor consent your own financing documents already require, with the clause each one cites.
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Protective Provision Register
[Company], Inc. — checked against the charter as of [date]
One row per matter that needs more than a board vote, with the clause and whether the required consent has actually been obtained.
| Matter | Approval Required | Ever Arisen | Consent Obtained |
|---|---|---|---|
| — | — | — | — |
| — | — | — | — |
| — | — | — | — |
Two different questions, and they fail differently
| Information rights | What has to be sent, to whom, by when. Missing one is a relationship problem |
| Protective provisions | Which decisions need investor consent before the board can act on them at all. Missing one means the action itself may never have been valid |
A row marked \"Ever Arisen: Yes\" with nothing under \"Consent Obtained\" already happened without the approval it needed. Read that row first.
A stock purchase agreement, an investors' rights agreement and a certificate of incorporation get signed once, at the round, then sit for years while the company runs. Two different obligations hide inside that stack, and founders confuse them constantly. An information right says what has to be sent, to whom, on what cadence, and missing one is a relationship problem. A protective provision says which decisions need the preferred stockholders' separate written consent before the board can act on them at all, and missing one means the action itself may never have been valid.
Ardwick Systems, the fictional sensor company that also appears in the board meeting pack, has three Major Investors and a side letter with its lead. Checked against today's date, the most formal obligation on its register is the one that lapsed: audited annual financial statements, owed to those three investors, 71 days overdue with no auditor even engaged. The least formal one, a side letter's monthly burn summary owed to that lead investor alone, has never missed a month.
The same agreement tests two different rights against two different thresholds. The NVCA model Investors' Rights Agreement defines a Major Investor by a share count each company fills in for itself. Ardwick's pro rata right runs off a separate dollar figure instead, so one seed holder clears the first bar and misses the second. Its charter lists seven matters needing the preferred's consent, and one, adopting its 2024 equity plan, was never brought at all: six grants and 340,000 shares now sit on an authorization that does not exist.
What's in the pack
Obligation Summary
The plain-language translation of both registers, built to hand a new CFO or board member before they read the agreements.
Reporting Obligation Register
Every obligation to send something, to whom, on what cadence, the deadline measured from its trigger, and the clause.
Protective Provision Register
Every matter needing the preferred's separate written consent, whether it has arisen, and whether that consent actually exists.
Consent Request Format
The document that gets a consent signed, including the different framing needed when the action already happened.
Investor Register
Pro rata and information rights by holder, since the Major Investor and pro rata thresholds are usually different numbers.
Notice Templates
Cover formats for financial statements, budgets, litigation notices and side-letter-only items, so the note ships with the document.
How to use it
- 1
Open in River, or download it
Install the pack in River so the agent can read your own financing documents, or take the blank Word and CSV files away and fill them in yourself.
- 2
Send the financing documents
The stock purchase agreement, the investors' rights agreement, any side letters by name, and the certificate of incorporation as currently amended.
- 3
Extract both registers, with the clause
Every reporting obligation and every protective provision becomes one row, citing the section it came from rather than a paraphrase of it.
- 4
Check past decisions against the register
Board minutes and consents get checked against Protective Provision Register, so a decision already made without the required consent is found now.
Frequently asked questions
Is this template free?
Yes. Three documents and three sheets download as Word and CSV files with no signup and no credit card. "Edit with AI" is the optional path where the agent reads your own financing documents and builds both registers from them. Other packs sit in the template library.
What format are the downloaded files?
Word documents (.docx) for Obligation Summary, Consent Request Format and Notice Templates, and CSV (.csv) for the three registers, zipped together. They open natively in Word, Pages, Google Docs, Excel, Numbers and Sheets, with nothing to convert.
What does 'Edit with AI' actually do?
It creates a free River account and installs this exact pack as a private workspace. The agent reads your stock purchase agreement, investors' rights agreement, side letters and charter, then builds both registers with the clause each row cites before drafting anything.
What is a protective provision, and how is it different from a reporting obligation?
A reporting obligation says what has to be sent, to whom, by when; missing one is a relationship problem. A protective provision, negotiated into the certificate of incorporation, says a decision needs the preferred's separate written consent before the board can act on it at all; missing one means the action may never have been valid.
Can it fix a missing consent it finds?
No, and nothing automated should. Curing a decision taken without a required protective-provision consent is a question for counsel, since the fix depends on the charter's own ratification language. The pack's job is to find the gap and draft the request; Consent Request Format says plainly when it is a ratification rather than a routine ask.
How is this different from a cap table cleanup tool?
A cap table cleanup reconciles what a spreadsheet claims against the instruments and consents in your existing paper, addressing errors already made. This pack works forward from the same documents to a different question: what you are obligated to send investors going forward, and which future decisions need their consent. The cap table cleanup pack is the one for reconciling the register itself.
Who is this template for?
Founders past their first priced round who have not reopened their own financing documents since signing them. It fits alongside a startup workspace. A one-off request from a single holder outside the normal cadence is an investor data request response instead, and the recurring update those obligations feed is the investor update template.
Find out what your own financing documents actually require
Download the blank pack as Word and CSV files, or open it in River and have your stock purchase agreement, investors' rights agreement and charter read first.
Edit with AI