Entity Management and Governance Register
Two documents and four sheets that check every entity's status, officers and registered agent against a real source and date, not carried forward from memory.
Free download · No account needed
Governance Calendar
[Entity Family] · ranked by runway, not by due date
Four entities. A due-date list reads the same in January as it does the week one of them actually bites.
| Entity | Status | Source, checked | What it is putting at risk | Runway |
|---|---|---|---|---|
| [Entity C] | Suspended | [state] search, [date] | A receivable’s statute of limitations | [XX] days |
| [Entity B] | Charter forfeited | [state] search, [date] | Any contract signed before revival | Cure window closed [XX] days ago |
| [Entity A] | Current | [state] search, [date] | Next annual filing | [XX] days |
The clock that matters is rarely the compliance deadline itself
A lapsed status is one fact. What it is putting at risk, a deadline on a receivable, a closing date, a covenant, is the number that decides whether the cure is routine or urgent.
Every bracket fills from your own entity family. Nothing here ships with a lapse already in it.
An entity management spreadsheet lists every subsidiary once: name, jurisdiction, a status column reading good standing. That column shows whether somebody believes the entity is fine, not whether anyone checked, and a family of entities has no moment where anyone looks at all of them together. Delaware's own rule shows why a status needs a date: once a registered agent resigns without naming a successor, the corporation has 30 days from the filing to designate a new one before its charter is declared forfeited.
Meridian Group Holdings, Inc. and its 13 subsidiaries hit both failure modes the same week. Meridian Labs, Inc.'s Delaware registered agent resigned without a successor on 3 November 2025; the 30-day cure window closed 3 December, and its charter is now forfeited. Meridian Fulfillment, Inc. was suspended in California on 5 January 2026 for an unpaid $800 minimum franchise tax, which strips a corporation of power to sue or defend itself while suspended. It is plaintiff on a $340,000 receivable whose four-year deadline falls 18 May 2026, 97 days out and running regardless.
Every status in the Entity Register carries a source and a checked-on date, not a carried-forward assumption, and every lapse ranks by what it puts at risk rather than its own due date. The Registered Agent Register computes the statutory clock once a resignation notice is filed, and the Officer and Director Register checks each appointment against a real board action. Reading somebody else's data room and counting one company's own corporate acts both ask this for one deal; this register asks it across a whole family, before a closing date depends on the answer.
What's in the pack
Entity Register
One row per entity with jurisdiction, entity type, parent relationship, and a status carrying its own source and checked-on date rather than a carried-forward assumption.
Registered Agent Register
Every entity's current agent by jurisdiction, with any filed resignation notice and the statutory cure clock computed in days as of today, not just a forfeiture date.
Officer and Director Register
One row per officer per entity, each tied to the board consent, election or bylaw provision that actually appointed them, cross-checked against the entity's own state filings.
Filing Calendar
Every deadline ranked by days of runway rather than by date, with the downstream exposure priced on any row where a lapse threatens a receivable, a closing or a covenant.
Governance Calendar
The narrative version of the Filing Calendar: what is actually due this week across the family, in the order it actually matters, with the cure named for anything already lapsed.
Officer and Director Register Note
Where the roster and a state filing disagree about who holds an office, and which subsidiaries have no separately elected officer at all behind a parent's assumed authority.
Filing deadline reminders
Tiered reminders ahead of each entity's own filing and registered-agent renewal dates, timed to the runway the Filing Calendar computes rather than a flat days-before rule.
How to use it
- 1
Open in River, or take it blank
Send River whatever formation documents, prior filings and officer records you have for the family, even incomplete, or take the Word documents and CSV sheets from the template library.
- 2
Build the Entity Register first
Every entity's status checked against its own Secretary of State record, with the source and today's date on the row, and any entity nobody sent records for flagged as its own finding.
- 3
Compute the registered agent clock
Every jurisdiction checked for a filed resignation notice, with the statutory cure window run out in days and passed to the Filing Calendar the moment it turns into a cure item.
- 4
Price what a lapse is putting at risk
Any entity that is not in good standing checked against its live matters, contracts and receivables, so a lapse is ranked by what it threatens rather than left as an isolated compliance fact.
Frequently asked questions
Is this template free?
Yes. The zip is Word documents and CSV sheets, no account and no card. Edit with AI is the other half: the agent checks every entity's status against a live source, computes the registered agent clock, and prices what a lapse is putting at risk. Other packs sit in the template library.
What format are the downloaded files?
Word (.docx) for the Governance Calendar and the Officer and Director Register Note, and CSV (.csv) for the four registers. Excel, Numbers and Google Sheets open the registers directly, and the two documents open in Word, Pages or Google Docs.
Why rank by runway instead of by due date?
Because a due date reads the same in January as it does the week it actually bites. A lapsed registered agent starts a statutory clock. Once that clock runs out, what matters is the runway left on whatever the lapse now threatens, a receivable's statute of limitations or a closing date, not the size of the unpaid tax that caused it.
Does reinstatement fix everything once it is filed?
It fixes the entity's status. It does not pause a downstream clock that kept running the whole time; suspension does not toll a receivable's statute of limitations. Paying a delinquent tax is usually fast; the reinstatement certificate that restores capacity to sue can take longer, and that gap is where a deadline gets missed even after everything else is done.
How is this different from a single-entity compliance checklist?
A single company gets checked before its own renewal because someone remembers to look. A family of entities has no equivalent moment, so this register forces a source and a date onto every row across every entity at once, rather than trusting whichever one somebody happened to open this month.
What happens when a diligence request asks for all of this at once?
It almost always asks for the same three things across every entity at once: dated good standing, a current officer and director list, and registered agent information. Answer from the registers as they stand, refresh whatever was checked months ago first, and disclose any lapse with its cure already in motion rather than letting the other side find it cold.